Unit 1 First Business Contact.docx
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Unit 1 First Business Contact.docx
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Unit1FirstBusinessContact
Unit1FirstBusinessContact
Part1FirstContact
1.SituationalDialogs
SCRIPTS
1)M:
MaybeIshouldvisityourcompanysometime.
W:
Ipromiseyou’llknowmuchbetteraboutourproductsaftervisit.
Q:
Whatcanwelearnfromtheconversation?
2)M:
Ithinkwecandrawupatentativeplannow.
W:
We’vegottoreportbacktotheheadoffice.
Q:
Whatwillthewomando?
3)M:
I’minterestedinyourproducts,andwouldliketotalkaboutbusinesscooperationwithyou.
W:
I’mgladtohearthat.Myfirmhaswidebusinessrelationswithmanycorporationsinyourcountry,butyoursseemsquitenewtous.
Q:
Whatarethetwospeakerstalkingabout?
4)M:
What’syourgeneralimpression,mayIask?
W:
Ithinkwemaybeabletoworktogetherinthefuture.
Q:
Whatisthewoman’simpressionaccordingtotheconversation?
5)M:
Ihopethistalkwillbeagoodbeginningofourbusinessrelations.
W:
SodoI.Welookforwardtothechancesofdoingbusinesswithyouonthebasisofequalityandmutualbenefit.
Q:
Whataretheylookingforwardto?
ANSWERS:
1.B2.C3.C4.A5.C
2.PassageComprehension
SCRIPTS
Planningfortradefairsneedstostartatleastafewmonthsinadvance.Boothspaceislimitedandmustbereservedinadvance.Designingtheboothcantakeafewmonths,soplanahead.Atradefairrequiresconsiderableadvancepreparationand,ifyouaren’tready,canpresentalogisticalnightmare.Youmustdevelopasolidplanandmonitoryourprogressvigilantly.
First,encourageyourstafftosatisfyalmosteverythingthattheprospectneeds.StresstheimportanceofgettingphonenumbersandE-mailaddress.Askyourstafftogreetpeoplewarmlyandsendrequestedmaterialassoonaspossible.Aquickresponseisyoursecondopportunitytomakeafavorableimpression.Yourstaffshouldspeakclearlyandslowlyenoughtobeunderstood.Nothingturnsoffcustomersmorequicklythanimpatient,sullen,orindifferentstaff.Makesureemployeeshaveathoroughunderstandingofyourproductsandservicessotheycananswercustomerquestions.Giveemployeesleewaytomeetcustomerneeds.Yourliteraturepackagesshouldmakerespondingeasyforprospectsbyincludingyourwebaddressandinformationontheopportunitiesavailabletothem.
Second,keeparecordofthecustomerswhofoundoutaboutyourproductsthroughthetradefair.Usetheseresultstodemonstratethetradefair’sreturnoninvestment.Aftereachtradefair,evaluatewhatwentwellandwhatdidn’t.Critiqueeachaspectofthetradefairandaskothersforcomments.Payspecialattentiontofeedbackregardingcommunicationtoprospectivecustomers.
ANSWERS
4.atleastafewmonths
5.presentalogisticalnightmare
6.tomakeafavorableimpression
7.information
8.evaluatewhatwentwell
3.SampleImitating
SCRITS
Theexhibitor,Mrs.Anderson,istalkingwithMr.Brown,theImportManagerabouttheproductsdisplayedatthetradefair.
M:
Goodafternoon.IamJohnBrown,theImportManagerofPacificClothesLtd.,SaltLake,U.S.A.Thisismynamecard.
W:
Goodafternoon,Mr.Brown.I’mMaryAnderson,ManageroftheSalesDepartment.
M:
Nicetomeetyou,Mrs.Anderson.
W:
Nicetomeetyou,too.IsthisyourfirsttriptotheFair,Mr.Brown?
M:
No,it’sthefourthtime.
W:
Really?
Didyoufindanythinginteresting?
M:
Oh,yes.Weareespeciallyinterestedinyourlatestproducts.
W:
I’mgladtohearthat.Whatitemsareyouparticularlyinterestedin?
M:
Women’strousers.TheyarefashionableandsuitAmericanwomenwell,too.Iftheyareofhighqualityandthepricesarereasonable,we’llpurchaselargequantitiesofthem.
W:
Youwon’tbedisappointed.
ANSWERS
9.Thisismynamecard
10.ManageroftheSalesDepartment
11.Weareespeciallyinterestedinyourlatestproducts
12.Whatitemsareyouparticularlyinterestedin
13.Iftheyareofhighqualityandthepricesarereasonable
Part2DiscussinginDetail
1.SampleLearning
SCRIPTS
M:
Nicetomeetyou.
W:
Nicetomeetyou,too.Imustsayyourleathershoesareveryimpressive.
M:
I’mgladtohearthat.I’llsendyouacatalogofourproductswhenIgobacktotheheadoffice.
W:
Thankyou.Yourproductsandyourpresentationreallyimpressedme.Bytheway,Iamcomingheretoaskifyoucouldprovideleathershoesinbrightercolors.
M:
I’mgladyouhaveagoodimpressionofourproducts,MissSerena.Unfortunately,wedon’thavethecoloryourequireinstock,butI’lltellmygeneralmanageraboutyourneeds.
W:
Thanks.Soyoureallydon’tseeyourwaytogetthepricedownabit?
Ifyoucancutdownthepriceabit,wewillplaceanorderofalargequantity.
M:
I’msorry,MissSerena.Thisisourbottompriceanditisforthetrialorderonly.Wecan’tdoanymorebusinessonthesamebasis.It’sourlatestdesign,whichismuchbetterinstyle.
W:
OK.Iwilltakeitintoaccountandreporttotheheadoffice.Ihopewecanhaveachancetocooperate.
M:
Sure.OurphonenumbersandE-mailaddressareonthebookletIgaveyou.Pleasekeepusinformedaboutyourfinaldecision.
W:
Iwillkeepintouchwithyou.
Questions:
1.Whatproductsarethetwospeakerstalkingabout?
2.Whydidthewomancomebacktotheexhibitionagain?
3.Whatdidthewomanconcernwiththeproductbesidesthecolor?
ANSWERS
1.C2.C3.A
2.PassageComprehension
Yourbusinesscanliveordiebytherecommendationsorcomplaintsofyourclients.Withoutclients,youdon’thaveabusiness.Weallknowit,butperhapsitistakenforgrantedorforgotten.Withthewidespreaduseofsocialmediaformarketingpurposes,thisfactisemphasizedevenmore.Withinsomeminutes,ahappyclientcansingyourpraisestothousandsofpeople.Incontrast,afataldamagecanbedonetoyourreputationinthesameamountoftimebyanupsetclient.Ifyouimpressthem,theywillmostlikelysharethepleasureoftheirexperiencewiththeirfriendsandassociates.Theywillrememberthehumanelementandpersonaltouchesthatyouprovide.Andtheywillenjoy,ratherthanresent,theirabilitytorewardyoufinanciallyforajobwelldone.
Thefirstclientsarethemostdifficulttoget,becauseyoudon’thaveanyonetotellthemaboutyou.Soyou’llhavetodothatyourself.First,youshoulddeterminewhoyourclientsare,andwhattheirwantsorneedsare.Second,youshouldknowhowyourproductorservicesatisfiestheirwantsorneeds.Then,insistontheconceptofcontinuousqualityimprovementandqualifiedcustomerserviceasawayoflifeinyourbusiness.Makecustomersfeeldifferentwhiletheyaredoingbusinesswithyou.Atlast,don’tforgettoshowyourappreciationoftheirhavinginterestinyourproducts.Considersendinghandwrittenthank=younoteslater.
ANSWERS
4.recommendations
5.reputation
6.financially
7.Thefirstclientsarethemostdifficulttoget,becauseyoudon’thaveanyonetotellthemaboutyou.
8.youshoulddeterminewhoyourclientsare,andwhattheirwantsorneedsare.
9.youshouldknowhowyourproductorservicesatisfiestheirwantsorneeds.
10.continuousqualityimprovement
3.SampleImitating
Twopersonsareconductingadetailedtalkinthefirstbusinesscontact.
M:
It’sverykindofyoutogivemesuchadetaileddescriptionofyourproducts.
W:
Mypleasure.What’syourgeneralimpression,mayIask?
M:
Yourproductsarewelldesignedandveryattractive.Iamverymuchimpressed,indeed,onyourDMYModel.
W:
That’sourlatesthigh-techdevelopment.Aproductwithhighperformance.Welauncheditinthemarketjusttwomonthsago.
M:
Themachinegivesyouanedgeoveryourcompetitors,Iguess.
W:
Certainly.Noonecanmatchusasfarasthefunctionisconcerned.
M:
Yourproductsareverygood.ButI’malittleworriedabouttheprices.Iknowyourresearchcostsarehigh,butwhatI’dliketohaveisa10%discount.
W:
Thatseemstobealittlehigh.Idon’tknowhowwecanmakeaprofit.
M:
Whatifweplanordersforayear?
W:
Youknowthisproducthasasteadydemandinthemarket.Well,sincethisisthefirsttransactionbetweenus,wegrantyouthisspecialdiscounttopromoteourrelationships.
M:
Good.Bytheway,mayIaskhowisyourqualityguarantee?
W:
Icanpromiseyouthat,ifyoubuyourproduct,youwillbegettingquality.Wespendalotofmoneytomakesurethatourqualityisuptohighstandard.Weneversacrificequalityforquickprofits.
M:
That’sgreat.Ithinkthiswillbeagoodstartofourfuturecooperation.
ANSWERS
11.What’syourgeneralimpression,mayIask?
12.Themachinegivesyouanedgeoveryourcompetitors,Iguess.
13.Whatifweplanordersforayear?
14.Wegrantyouthisspecialdiscounttopromoteourrelationships.
15.Ithinkthiswillbeagoodstartofourfuturecooperation.
Part3PotentialClientAnalysis
1.SampleLearning
SCRIPTS
M:
Madam,canIhelpyou?
W:
Well,I’mshoppingaroundthefairforsomeadvancedlaserprinterswithaviewtopurchasingseveral.
M:
MayIaskwhoyouarebuyingfor?
W:
TawCompany.MynameisBlair.
M:
Ah,welcometoLondon.Wouldyouliketostepuphereforademonstration?
W:
Sure.
M:
Ourlaserprintersareknownforgoodquality.Theyareoneofourtraditionalexports.We’vemadegreatimprovementssincethecompetitionissofierce.Thesemachinesaredevelopedwithhightechnologyandbeautifullydesigned.They’vemetwithgreatfavoroverseasandarealwaysingreatdemand.
W:
Yes.Ifoundtheexhibitionhassuccessfullydisplayedtomewhatyourcorporationhandles.I’minterestedinyourproducts.RightnowI’dliketotalkaboutthepossibilitytocooperatewithyouinthenearfuture.
M:
Yourdesirecoincideswithours.
W:
I’veafeelingthatwecandoalotoftradein
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- Unit First Business Contact