涉外文秘考试话题.docx
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涉外文秘考试话题.docx
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涉外文秘考试话题
一jobinterview
1.Opening
Goodmorning.Takeaseat,please.YoumustbeLiuping,right?
MynameisLee,HRmanagerofABCcompany.
Thankyouforyourtime/givingmethisopportunity/yourinterestinme.
Didyouhaveanytroublefindingus?
Notreally.Iamfamiliarwiththisarea.
2.Personalinformation(age,name,address,residence,hometownnativeplace)
Wouldyoupleasesaysomethingaboutyourself?
/Pleasetellmeaboutyourself?
/Couldyouintroduceyourselffirstly?
MynameisXudongming.MyEnglishnameisDavid.I’mnow23yearsold.IgraduatedfromTianjinUniversity,majoringinEnglish.Iamveryhappytomeetyouhere.Ihaveenoughconfidenceinthisinterview.Thankyouforgivingmethisopportunity.
wheredoyoulive?
/Whatisyourcurrentaddress?
Iliveat88XindaRoad,Ningbo.
AreyouapermanentNingboresident?
No,Iamatemporaryresident.IamoriginallyfromAnhui.
Whereisyourhometown?
Whereareyounativeto?
MyhometownisJiangxi.IamnativetoJiujiangCity.IamoriginallyfromAnhui.
Whatkindofpersonalitydoyouthinkyouhave?
Whatkindofpersondoyouthinkyouare?
IthinkIamintroverted/extroverted/quiteeasygoing.
Whatareyouradvantagesanddisadvantages/strengthsandweakness?
Well,IamafraidIamnotverycreative,butIamtolerant,slowtoanger,empathic,caringandfriendly.
3.Education(college,major,degree,honor,score,course,activities)
Tellmeaboutyoureducationalbackground.Couldyoutellmesomethingaboutyoureducationalbackground?
Whenandwheredidyougraduate?
IgraduatedfromNingboUniversityinJune,2008.
What’syourmajor?
/Whatdidyoumajorin?
/whatdidyoustudybackinyourcollege?
Imajored/specializedinbusinessEnglish,butIalsominoredinbusinesslaw.
whatdegreedidyouobtain/receive?
/whatisyourhighestdegree?
IhaveaBSdegree./MyhighestdegreeisMBA.
Whatcourseshaveyoutakeninyouruni?
IhavetakencomprehensiveEnglish,oralEnglish,Englishforsecretaries,andetc.
Whatkindsofhonors/awardsorprizeshaveyougotinyouruniversity?
Ihavegotstudentsoftheyearforthreeyears,thethirdplaceforanEnglishspeechcontest,agoldmedal/trophyfromtheuniversitysportsmeet.Certificateofmerit.
Ihavewonthefirstplacescholarshipfor2yearsinarow.
Wereyouinvolvedinanyextracurricularactivities?
Haveyoujoinedanystudentassociations/clubs?
Iamamemberofdepartmentbasketballteam.IamtheVPofcollegespeechclub/thedepartmentstudentunion.
4.Workexperience
Couldyoutellmesomethingaboutyourjobbackground?
Iamstillastudent.Thisismyfirstjob.HoweverIthinkthoughIhaven’texperienceinthisfield,I’mwillingtolearn/aquicklearner.
Aftermygraduation,Ifirstworkedasasalesengineerinastate-ownedcompany.Twoyearslater,Ijoinedmycurrentcompany,aforeigntradecompany.
Whatwasyourposition/Whatpositiondidyouholdinyourfirstjob?
Whatwereyouinchargeof?
Whatwereyourresponsibilitiesinyourpreviousjob?
Iwasasalesengineerinmyfirstcompany.Myresponsibilitiesmainlyincludedexploringnewmarketsandmeetingcustomers.
Whatwereyourachievementswiththelastjob?
5.Closings
Doyouhaveanyquestionstoaskme?
/Now,it’syourtimetoaskquestions,ifyouhaveany.
Yes.Doyouhaveatrainingprogramfornewemployees?
HowmuchwillIbepaid,ifyoudon’tmindmyasking?
Canyouprovideaccommodationforme?
Howmuchtimewillittakeformetobepromotedhere?
We’llgetintouchwithyouassoonaswe’vemadeourdecision./we’llnotifyyouofourfinaldecisionbyFriday.Thankyouforcoming.
Thankyouverymuchforyourtime/interview.Ihopewewillmeetagain./Ilookforwardtohearingfrom
二 job description
1. Asking about one’s job
What do you do?
What do you do for living?
What is your job?
I am a secretary.
2. Asking about one’s occupation
What line (of business) are you in?
What is ur profession/ occupation?
I am in stationary manufacturing business.
I am in stationary business.
3. Asking about one’s company
Which company do you work in/for/with?
Who do you work for?
Sb work for/with/in 公司 as 职位:
I work for/with Great Stationery Co., Ltd. as secretary for its General Manager.
I work in HT as an engineer.
I am with HT.
Who is your employer?
My employer is Great Stationery Co., Ltd.
4. Asking about one’s job duties
What are your duties /responsibilities?
What are you in charge of/ responsible for?
What does your job involve?
I am in charge of/ responsible for arranging meeting for my General Manager.
My job involves answering telephone calls for my boss. One of job is to remind my boss of his important appointments
A part of job is to do keep my General Manager informed the latest business situation in our company
It is my job to do write meeting minute while the board holds a meeting.
My duties include buying gifts for Mr. Zhang’s wife on her birthday.
I look after/take care of /run the GM office.
I am the head of the financial dept.
5. Asking about one’s superiors immediate supervisor
Who do you report to?
who are you responsible/accountable/ answerable to?
I report directly to my General Manager.
I am responsible to my department manager.
6. Asking about one’s working hours
What are your working hours?
When do you work?
Are you a regular 9-to-5er?
My normal working hours are from 9 to 17, Monday through Friday.
I have to work overtime at weekends.
We are on flextime, flexible working time. not a regular 9-to-5 job.
I don’t have a definite/fixed schedule.
I have to start work at 9, and finish at 17.
I work in 2 shifts, day /night shifts.
I work on a 3-shift system, morning/afternoon/evening shifts.
7. Asking about one’s salary
What is your monthly salary?
How much do you make/earn every week?
What is your starting pay?
My starting/ basic/monthly/weekly salary/pay is 3000 RMB
I earn/make 2000 RMB a month.
After tax and insurance, I make 2000 RMB a month.
8. Asking about one’s promotion opportunities
what is the promotion prospect like in your company?
Is it difficult for you to get promoted?
Is the promotion policy in your company merit-based?
I am after the director’s job.
I am in line for the position of Department Manager
She is being fast-tracked.
Usually you will be promoted every two years if you work hard.
9. Asking about one’s job satifaction
What do you like about your job?
Which part of your job do you enjoy most?
I like the travelling part most.
I hate my job because it is very stressful.
I enjoy my job because it involves a lot of challenges
三 公司历史与公司文化
1. Talking about company history
Our company was founded/ established in 1978.
Our company has a history of …years.
In 1998 our factory merged with a joint-venture.
The company is an export-oriented company with a history of 20 years. New oriented M&A merge and acquisition, takeover, A acquired/take over
四 公司组织结构
How many departments does your company have?
How many departments is your General Manager responsible for?
How many sections does Sales Department have under it?
How many sections does your Sales Manager look after/ is your Sales Manager responsible for?
There are five departments in my company.
We recently divided the company into three major divisions:
Operations, Marketing and Sales, and Finance and Administration.
Our General Manager is responsible for/look after all of the 5 departments.
All 5 department managers report directly to the General Manager.
On the top, Mr. Thomas, the Managing Director, is responsible for running the company.
Domestic Operations has five sections under it, responsible for five different area of China market, i.e. Western China, Eastern China , Central China, Southern China, Northern China.
Overseas Operations is divided intro 3 sections, responsible for American market, European & African market, Asian & Pacific market respectively.
Customer Service is a part of Marketing and Sales.
Operations division is made up of Manufacturing, Materials, Shipping and Distribution, MIS, R&D and I am the Department Manager of distribution, so I directly report to Mr. White, the Director of Operations Division.
R&D Section also comes under Operations Department.
The chief officer of the whole Great Stationery Co., Ltd. is called General manager, whom all department managers directly report to.
The General Manager usually has a secretary or assistant to help him/her. The secretary can transfer the GM’s order to all departments
五 办公设施
1. Talking about the importance of modern office equipment
What can a secretary usually do with a computer?
A secretary can use a company to type, get access to the Internet, and send e-mails, etc.
Do you think using a computer skillfully is a basic skill for a secretary?
Do you think internet can do more good than harm to our work efficiency?
Yes. Because much work in the office can be done with the help with a computer. It is very important for a secretary to use computers skillfully so that working efficiency can be improved greatly.
With the fast development of computer technology, the computer has become the most important equipment in an office. Using a computer is a basic skill for a secretary. A good secretary should have some basic knowledge about computers and the operating skills.
2. Talking about how to operate office equipment
Can you show me how to operate…?
Certainly. It’s easy. First…Then…Finally…
To switch on, press the green button.
What shall I do if I am calling another mobile phone?
What if the line is busy?
If you are calling another mobile phone, do not enter the area code.
If the line is busy, push the red button.
If there is no paper in fax machine, get some paper from store room.
If you want to collate
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